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HEALTHCARE IT · AP AUTOMATION & HIPAA SAFEGUARDSSecuring the margin of care.

AI-powered accounts-payable automation, security safeguards and workforce solutions built for HIPAA-grade compliance.

THE SHORT ANSWER

How Solus helps healthcare organizations.

Solus USA helps healthcare organizations cut administrative cost and HIPAA risk with three pillars: AI accounts-payable automation, security safeguards mapped to HIPAA’s four rules, and on-demand workforce support. Industry benchmarks put automated invoice processing at $2–3 per invoice, against $10–15 when handled manually.
THE INDUSTRY CHALLENGE

Healthcare is operating on borrowed margin.

15–30%of U.S. medical spending goes to administrative costs — $285–570B in 2019
~50%of administrative spending adds little to health outcomes
221Knursing-home jobs lost in the first 20 months of the pandemic
$2.19Mmaximum annual HIPAA penalty for uncorrected willful neglect (2026)

Sources: Health Affairs, 2022 · AHCA/NCAL, 2021 · HIPAA Journal, 2026 penalty table.

WHY LEGACY SYSTEMS FALL SHORT

“Literate but blind”: the automation gap.

Rule-based automation reads data fields but can't understand the relationships behind them. That's where altered duplicate invoices, shifted dates and staff–vendor collusion slip through — often for over a year before a manual audit catches them.

Asset misappropriation accounts for almost 89% of documented fraud cases. — ACFE Occupational Fraud 2024

THE COST OF NON-COMPLIANCE · HOVER
$145minimum per violation, lack of knowledge
$73,011minimum per violation, uncorrected willful neglect
$2.19Mannual cap, same provision (2026 figures)
OUR THREE-PILLAR SOLUTION

Finance, security and people — one platform strategy.

From inbox to ERP in four automated steps.

Replace manual entry and paper routing with a structured digital lifecycle — and catch fraud rule-based tools miss.
01Intelligent ingestionContextual AI extracts vendor details, line items and tax data from PDFs, scans or email.
022- & 3-way matchingInvoices reconcile against POs and receiving documents automatically to prevent overbilling.
03Configurable approvalRoute by amount, location or vendor, with sign-off from any device.
04ERP synchronizationValidated data syncs in real time with Sage Intacct, NetSuite or your existing ERP.
AISemantic & behavioral fraud checksNLP reads invoice meaning; anomaly detection flags bursts, late-night approvals and odd turnaround.
AIRelational graphs & chart reviewSurface employee–vendor collusion and review 100% of clinical charts before claims submit.
$10–15 → $2–3cost per invoice, manual vs automated (≈80% less)
10.3 → 3.2 daysinvoice cycle time
$53average cost to correct one manual invoice error
HIPAA FUNDAMENTALS

Four rules. One integrated framework.

Small and mid-size healthcare businesses must satisfy all four together. Every Solus safeguard maps back to them — down the entire vendor chain.

Governs electronic PHI and requires administrative, physical and technical safeguards: risk assessments and training, secured workstations and facilities, and unique IDs, MFA, encryption, audit logs and automatic logoff.

WHY SOLUS FOR HEALTHCARE

The Solus advantage.

ON-DEMANDDEDICATED TEAMPROJECT-BASED
Healthcare domain experienceFounders bring direct experience delivering healthcare ERP rollouts.
Rapid deploymentQualified AP, security or HCM specialists onboarded within days, not months.
Certified expertisePlatform-certified knowledge across Odoo, SAP, Salesforce and more.
Full-cycle supportFrom advisory to HIPAA remediation and execution, built for the long term.
Global deliveryTalent across the Americas, Dubai, India, Malaysia and Pakistan — 7+ time zones.
Cost efficiencyPay for only what you need — no overhead, no long-term commitment.
QUESTIONS WE HEAR

Quick answers.

How does AI accounts-payable automation work?

It reads invoices, matches them against purchase orders and receiving records, flags anomalies such as altered duplicates or shifted dates, and syncs approved invoices to your ERP.

What are the four HIPAA rules?

The Privacy Rule, the Security Rule, the Breach Notification Rule and the Omnibus Rule, which extends liability to business associates and their subcontractors.

What is the maximum HIPAA penalty?

For uncorrected willful neglect, the 2026 inflation-adjusted cap is $2,190,294 per calendar year for each provision violated.

How fast can Solus staff healthcare IT roles?

Qualified accounts-payable, security and HCM specialists are typically onboarded within days.

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